Five Benefits of Using Microsoft Office 365:
1. Boost Productivity and Security with the latest Microsoft Office
Most software programs only give you the option to purchase software outright with up front costs. This doesn’t allow you to upgrade when a new version comes out and can be heavy on the wallet. It also means that many Office users are stuck on old and outdated versions. Because Office 365 is a subscription, you are eligible to upgrade to the latest software package at any time and take advantage of the new productivity boosting features, security enhancements, and ensure compatibility with other applications. Office 365 offers several packages to meet your needs and can be purchased in manageable monthly payments or on a yearly plan at a discounted rate. Improve Communication & Collaboration with Hosted Exchange.
2. Improve Communication & Collaboration with Hosted Exchange
Pop email and Hosted Exchange are two types of email solutions. However, the benefits to Hosted Exchange are far greater than pop email, and here’s why:
Pop Email: Access is only local to wherever you have your Outlook (if you only have it on your office desktop, that’s the only place you can access it), no synchronizing, and no backup. If you read an email on your phone, it will still show as unread on your desktop. There is also typically no sharing of calendars, contacts, and more so collaboration with your clients and staff is much more difficult.
Microsoft Exchange: Synchronizes your email, contacts, calendar items and more across all of your devices. It provides backups for your data, improves security, is more compliant than pop email options, and improves your overall productivity. Microsoft Exchange improves communication with your staff and clients by sharing calendars, contacts, and more.
Hosted Exchange vs On-premises Exchange: On-premises Exchange means having a server in your office dedicated as an email server. While many businesses prefer having a local Exchange server, it is worth investigating Hosted Exchange to see if it makes more financial and operational sense.
3. Improved Cloud File Sharing with One Drive
Anyone who has used a cloud based drive to store documents and files, knows the benefit of having this access. It’s easy to use, and being able to access your info anywhere is invaluable. Dropbox has one of the most well known and popular sources for this type of drive, however Dropbox has one giant flaw: Security. Dropbox users often use personal accounts to share files, creating a huge security breach for most companies. If, when, and for whatever reason that employee leaves the company, they now have access to confidential information that they no longer need or should have access to. Want more information on the dangers of using Dropbox? Please see one of our previous blog posts addressing this issue here.
One Drive file sharing through Office 365 offers the security of knowing that your data is safe within the One Drive environment, through your account. You have the ability and the power to control who can see and who can access your information. Just like Hosted Exchange, you can access the One Drive feature for a low cost, synchronize your data, and access it on any device. One Drive is a great supplement to your existing file servers and is also a very cost, secure, and effective cloud file sharing solution.
4. Gain Peace of Mind with Improved Compliance
Some industries require you to meet IT compliance standards. For example, those in the medical field know this requirement with the need to follow the guidelines of HIPAA (Health Insurance Portability and Accountability Act of 1996). Office 365 meets HIPPA compliance standards saving you time and money. Some plans feature email archiving, eDiscovery, and more to make sure you are in compliance. Keep in mind, the medical field is not the only industry in which IT compliance standards apply. Law firms, accounting firms, and more are applicable to these categories. If you are unsure if your business falls into this required standard, please give us a call and we can help.
5. Helping Those that Help Our Community: Options for Non-Profits
If you are a tax exempt non-profit organization, this one is for you. Office 365 may be the best thing for your business.
Two major benefits to using Microsoft Office 365 for non-profit organizations include:
1. Cost: There is low or no cost for you. You heard me: LOW or NO COST. To see the different pricing options, click here.
2. Unlimited Users: This option allows you to focus on the great work you are doing, and not worrying about counting the amount of licenses you have so that you can continue to work.
Work smarter, not harder!